General Event Information

2020 ENTRY OPTIONS AND FEES

Event OptionAgeEarly Entry
(1 - 600 entries)
Standard Entry
(601 - 1000 entries)
Late Entry
(1001+ entries)
On the day
MTB 80km**  Adult $145 $155 $165 N/A
 (Limited to 120)
Youth $90 $95 $100 N/A
  E bike $145 $155 $165 N/A
MTB 60km Adult $120 $125 $135 $150
  Youth $70 $75 $80 $90
  E bike $120 $125 $135 $150
MTB 25km
Adult $80 $85 $90 $100
  Youth $50 $55 $60 $70
  E bike $80 $85 $90 $100
 
Run/Walk 21km
Adult $75 $80 $85 $100
  Youth $40 $45 $50 $60
Run/Walk 16km Adult $65 $75 $80 $100
  Youth $40 $45 $50 $60
Note that youth fees apply to people under 17 years on the day of the event.

* Online entries close midnight Wednesday 19 February.

** Entries for this event are limited to 120

We do accept entries on the day additional fees apply.  Please note the event has a limited number of entries available and the Mountain Bike is likely to sell out, so there may be not entries available on the day for the Mountain Bike event.  We will put a note here and on the home page if we are not taking on the day entries.  Pre-enter to avoid disappointment. Please also note that the purhcase of transport is only available with online entries. We are unable to transport on the day entries.

CATEGORIES

Age Category on the day of the event (years) for bike, run and walk.

Youth Under 17  0-16
Junior 17-18
Open 19-29
Master 1 30-39
Master 2 40-49
Master 3 50-59
Master 4 60-69
Legend 70 plus

EVENT MERCHANDISE

Mens Cotton Event T Shirt

Asphalt Marl

Sizes S - 3XL

$39.00

Womens Cotton Event T Shirt

Grey Marl

Sizes XS - XL

$39.00


Unisex Event Hoodie

Navy Blue

Size XS - 3XL

$69.00

Unisex Trucker Cap

Black

OSFA

$29.00

EVENT MTB TOP

Unisex Technical Top produced by Ultimo NZ

Sizes XXS - 2XL

$75.00

All items are available through our online shop which will open with registration.

Merchandise to be collected at event.

SCHEDULE 

RACE STARTS AND PRIZEGIVING:

8:30am

MTB 80 km starts from Tukino Road

9:00am

MTB 60km starts from Tukino Ski Field Road

10:30am

Run/Walk 21km Half Marathon starts from Horopito

10:30am

Run/Walk 16km starts from Horopito

11:00am

MTB 25km start from Karioi Pulp Mill

11:00am       

First biker expected to finish

3:25pm

Last person expected to finish at Ohakune

3:30pm

Prizegiving

DETAILED SCHEDULE:

FRIDAY 21 FEB

4:00pm – 10:00pm

Registration for all on the Village Green, Thames St, opposite the Powderhorn Chateau, includes picking up race number and transponder.

All Mountain Bikers must have your bike checked by the Check, Clean, Dry team on the grass area adjacent to the Powderhorn BEFORE REGISTRATION.

80KM and 60KM Mountain bikers who have booked transport need to get your bike loaded onto trucks.

25km Mountain Bikers, please do not drop off your bike on Friday, but bring your bike on Saturday morning to be loaded onto a bike trailer.

Note hot meals, cold drinks and good times available at the warm and friendly Powderkeg any time!

SATURDAY 22 FEB

6:30am

MTB 80km buses depart Ohakune to take riders to the start at the Tukino Ski Field

6:30am

Registration opens for all events. (excluding MTB 80km)

7:00am

MTB60km registration ENDS (bikes must be loaded by this time)

7:30am

MTB 60km -all buses depart Powderhorn Chateau to transport participants and bikes to the MTB 60km start at Tukino

8:30am

MTB 80km Starts from Tukino Ski Field Road

9:00am

MTB 60km  Starts from Tukino Ski Field Road

9:25am

Registration ends

MTB 25km and Run/Walk 21km and Run Walk 16km Registration.  (All bikes for MTB25 km must be loaded by now)

9:30am

Bus departs Powderhorn Chateau to transport participants to the Run/Walk 21km and Run/Walk 16km

10:00am

Buses and trailers depart Powderhorn Chateau to transport participants to teh MTB25km start

10:30am

Run/Walk 21km and Run Walk 16kmstarts from Horopito

11:00am

MTB 25km start from Karioi Pulp Mill

3:30pm

Prizegiving - Be in the win heaps more prizes!

EVENT TRANSPORT - MUST BE BOOKED BEFORE MIDNIGHT SUNDAY 16TH FEBRUARY 


TRANSPORT TO START LINE FEES

  • Trail Run/Walk 16km or 21km bus fee is $10
  • Mountain Bike 25km bus and bike fee is $20
  • Mountain Bike 60km bus and bike fee is $40
  • Mountain Bike 80km bus and bike fee is $45
If you have purchased transport you will be given a wristband at registration, this must be worn to get onto the bus.

Please note that these fees are priced to recover the actual cost of buses and trucks used to transport people and bikes.  Transport can be booked when entering on line or after entering. Transport unavailable for at Event entries.


THE COURSE

The grade of the Mountain Bike leg is grade 1-2 with small sections of grade 3. Refer to the MTB trail grading system on the event website COURSE INFO page.

The Mountain bike event is definitely classed as Cross Country, not Enduro.  So the best bikes would probably be XC or All mountain.  100mm-140mm suspension front and rear would be the most suitable.  Speedsters might choose hard tails.

Runners/Walkers.  The Old Coach Road is a stunning piece of NZ trail, but can be a little slippery and has some sections with an uneven surface so trail running shoes are probably the best choice.

Refer COURSE INFO page for full course detail.

REGISTRATION/EVENT BASE CAMP

The event HQ, registration, bike drop for transport and finish line are all located at the Village Green, 11 Thames St, Ohakune 4625 opposite the Powderhorn Chateau.  Please park on Thames Street where there is plenty of angle parking just outside.

RACE NUMBERS

You will be issued with a race number at registration which has your timing chip located on the rear.  Runners and walkers are to use safety pins to attach this to your chest, try to avoid a piercing!  Mountain Bikers will be issued cable ties to attach the number plate to the handlebars of your bike.

AGE RESTRICTIONS

ORC Trail Run/ Walk 16km 12years

ORC Trail Run/Walk 21km 14years

MTB 25km 10years

MTB 60km 14years

MTB 80km 16years

N.B If you are wanting to enter with your child and they are underage please contact amy@elementevents.co.nz in some cases we may make an exception.

TRANSPORT: GETTING TO YOUR START LINE

There is one start line for the two trail run/walks and three start lines for the Mountain Bike options.  All event options finish at the Powderhorn Chateau, Ohakune.   60km, 25km and run/walk entrants may travel to their start line using their own vehicle or by pre-purchasing event bus/bike transport (MUST BE BOOKED BEFORE MIDNIGHT SUNDAY 17TH FEB). Travel time from Ohakune to the MTB 80km and 60km start at the Tukino Ski Field Road is around 45 minutes. Travel time from Ohakune to the MTB 25km start and both Run/Walk course start lines is around 20 minutes.

We strongly recommend using the event transport to make your day easy and to avoid vehicle congestion at the start lines.

Please see the schedule for times of bus departures.

If you have purchased transport you will be given a wristband at registration, this must be worn to get onto the bus.

Mountain Bike Transport system

We use 5-7 large curtain side truck and trailers to transport bikes to all mountain bike start lines.  We understand how valuable a mountain bike is and will take great care of them by placing corrugated cardboard between the bikes as well as spacers between groups of bikes to avoid rubbing.  If you want to, you may pre wrap your bike in bubble wrap (or similar), but this is NOT compulsory.

All MTB 80km MUST register and have their bikes racked on Friday night.

We recommend that all MTB60km entrants register the night before the event if possible.  Allow plenty of time.  Don’t be late.  The buses will depart on the times stated in the schedule!

EVENT START LINE LOCATIONS

Please refer to the map on www.ruapehuexpress.co.nz for the location of the start lines and finish lines for the MTB and the Run/Walk. Look for large RUAPEHU EXPRESS signs and bright orange arrows.

TOILETS

There will be portaloo toilets at each start line and at the finish line.

WITHDRAWING

You may like to withdraw from the race either prior to or during the event.  It is critical that you tell us you have withdrawn.  If we cannot account for you at the end of the event once the tail end staff have completely swept the course, we will ring your mobile, then ring your emergency contact and if that fails, then we will initiate a Search and Rescue using Police and Search and Rescue staff.  So please let us know if you withdraw.

EQUIPMENT

Remember that you are walking, running or riding on the side of Mount Ruapehu. It is a beautiful environment, but even in the height of summer, the weather can be very, very cold, so make sure you bring the appropriate equipment including base layer thermal long sleeved top and rain jackets.

Mountain Bikers must wear hard shell helmet (standard XC helmet), closed footwear and a shirt. Gloves are recommended.

If advised by the event officials on the Friday night pre event, a thermal long sleeved top (polypro/merino etc) and a rain jacket are compulsory to be carried by all participants (Mountain bikers, Runners and Walkers).

AID STATIONS

Mountain Bike course:

There will be two aid stations on the course with event staff, first aid kits, Tail Wind electrolyte drink, drinking water and lollies available.  Locations 31km mark and 46km mark. Please note aid stations are cupless.

Run/Walk course:

There will be two aid stations on the course with event staff, first aid kits, Tail Wind electrolyte drink, drinking water and lollies available.  Locations 6km and 14km mark approx. Please note aid stations are cupless.

MEDICAL

Top quality medical staff shall provide assistance on the course.  Please ensure you carry any personal medication you require with you. Please also ensure that the emergency contact person you have listed on your entry form is available on their phone on the day of the event.

FOOD AND DRINKS

The finish line is at the Junction, Ohakune Township. Snacks, meals, coffee and cold drinks will be available to purchase from the Powderkeg at the finish line. See Menu's below, ice creams also available.

PRIZES

There are over $3,000 of prizes to be won with at least 2/3rds going out as random spot prizes at prizegiving.

The overall male and female winner of the MTB80km, MTB60km, MTB 25km, 21km run and 16km run will each receive a trophy.  A special large trophy has been made to record the winners over the years.

COURSE MAPS

Please refer to the course map section of the website for a course and profile map. 

COURSE MARKING

The course will be well marked.  Directional orange triangles will direct you on the courses. 2 crossed triangles indicate the wrong way, down triangles indicate to slow down for potential danger, green triangles indicate an easier course option. Keep out tape means keep out of the area.

TRAIL ETIQUETTE

Mountain Bikers, please ride with consideration to others especially when passing.  It is up to the rider doing the passing to pass safely and to politely communicate when passing by calling something like ‘Passing on your right’.  At the 2017 event, there was some dangerous passing behaviour from some people that caused injury to others.  This is NOT an Olympic XC race - please pass safely or risk disqualification/not being invited back!

CUT OFF TIMES

There are no cut off times.  However if you are still on the course and will not make it to the finish one hour before nightfall, then we will withdraw you and give you a ride to the finish.

REFUNDS AND TRANSFER POLICY

Refunds up to and including 31 December shall incur a $20 administration fee. Refunds between 1 January and 31 January you will receive a 50% Refund. No refunds will be given after 31 January. Entries are non-transferable.

SUPPORTER VIEWING POINTS

Supporters have some opportunities to cheer on their competitor, but must not go onto the event course if it is located on private land. 

The NZ Army land and Karioi forest are closed to supporters!

MTB 80/60km supporters can view their competitor at the Karioi Pulp Mill, SH 49 (same place as the MTB 25km start) and from Mangateitei Road home to the finish at Ohakune.  Supporters are encouraged NOT to enter Rangataua Forest as it is a very narrow road and will cause congestion.  Run/Walk 21km/16km supporters can view their competitor at the start of each event and when the runners/walkers come out onto Marshals Road towards the end of the course. 

If you are a supporter, please drive really carefully and park safely.

WARNING TRAINS!

Take extreme care around trains and railway crossings when in vehicles or on foot, especially those taking part in the run/walk events as there is a railway line you need to cross as part of the event.

There are no train tracks to cross for any of the MTB options.

Trains operate at any time and may not keep to schedule. You are required by law to stop at all level crossings if a train is approaching and it can take up to one kilometre for a train to stop. If alarm bells are sounding or the official requests that you stop, you must stop.

The Ruapehu Express event officials will record any competitor not stopping at railway level crossings if a train is approaching and pass this on to the police. Offenders will not only be disqualified from the event, but they may be prosecuted and fined.

A SPECIAL PLACE

You are entering a very special part of the planet, so special in fact that it has been awarded dual world heritage status for its natural and cultural features. It is really important that you respect and preserve the environment you are in.  Caring for the environment is pretty simple and generally involves sticking to the marked track, toileting in the toilets provided, not bringing a dog and taking all of your rubbish out.

CHECK, CLEAN DRY

Ruapehu Express Protect our Playground.

New Zealand’s lakes, rivers and streams are under threat from freshwater pests.  Pests like didymo can be sneaky little critters.  A wet bike or shoe to be it’s way into another river or stream.  These pests can clog out waterways, smothering fish, insect and plant life out of them and making them damned ugly and difficult for us to enjoy.   Pests can be microscopic at an early stage so you can’t be sure that a waterway hasn’t got a pest in it.   Almost all the freshwater pests there are in New Zealand are spread by people so what we do counts. 

There will be a Check Clean Dry cleaning station at registration.  If you follow the instructions as outlined below before you get to the event you shouldn’t need to have your bike or gear cleaned at registration.  Get into the habit of doing Check Clean Dry whenever you more between waterways.

Here’s How to Check Clean Dry

If your bike or shoes got wet in another lake, river or stream prior to the event you need to either:

Check and Dry

Check and remove any obvious plant material.  Dry to the touch your bike and gear.   Your bike and gear has to have been dry for a minimum of 48 hours before the event where you will be going through Whangaehu River tributaries.  For mountain bikes it can take a long time for water in the rims to dry.  We recommend two weeks dry prior to another waterway as it may take at least ten days for rims to dry completely.

Or Check and Clean

If you’re at all uncertain that your bike or gear has been dry as above then you need to: Check and remove all obvious plant material. Clean, soak or scrub all equipment for at least one minute.  Make sure it’s fully wet, especially around the rims.  Use a solution of water and at least 5% detergent (any household detergent like dishwashing liquid) or 2% household bleach for cleaning.  If you rinse the gear afterwards use town supply water.

Thanks for doing your bit to protect our amazing waterways.’ 

FORCE MAJURE

If the weather is rough on the race day the organisers reserve the right to modify and utilise an alternative course.  Every effort will be made to provide the same distance courses as advertised, but there is no guarantee of this.

The Ohakune Events Charitable Trust (OECT) will make every possible effort to ensure this event takes place. However certain circumstances may arise which means the event will have to be cancelled. These circumstances include, without limitation; fires, flood, storms, explosion, acts of God, war, governmental actions or non-performance by third parties. In the rare case that the event is cancelled, due to circumstances beyond the reasonable control of the OECT, OECT will not be held responsible for offering any refunds to participants.

INFORMATION

General enquiries: Nick Reader | 021 632721 | nick@elementevents.co.nz  |  www.ruapehuexpress.co.nz

Event entry, merchandise, bus/bike transport enquiries: Amy Crawford  | amy@elementevents.co.nz